Our annual HOA meeting will be held Tuesday, November 14th, 2023 at 7:00 p.m. at Life Springs Church 600 W. Tecumseh Rd. Please make a special effort to attend our annual HOA meeting as we will need over 75% homeowners to vote on the changes to be made to our governing documents. This important vote will affect us all as it will clarify the amount of dues we will pay Greenleaf Trails and what we will receive in return.
The proposed changes and benefits will be explained fully at the meeting. You will be receiving an invitation and proxy within the next two weeks. Please make arrangements to attend or exercise your proxy as this will greatly impact the amount of dues that we pay each year. This meeting will be very important to you and our community so please plan to attend or give your proxy to your representative or a board member if you are not able to attend.
Any questions can be directed towards any board member or email us at email@example.com
HOA Annual Meeting 2023 Presentation
SWEET GRASS Maintenance Agreement
Greenleaf Trails Unsigned Agreement
To serve our community better The Springs at Greenleaf Trails Board have voted to change HOA Management Companies. The management company is Oklahoma HOA Partner. Their contact Information is below.
Erin or Taylar
405-677-9316 – FAX
During our last meeting the board discussed how we plan to handle requests for leaving the
gates open. Please keep in mind that the board is responsible to adhere to the requirements
and guidelines set out in the HOA documents. As a reminder all decisions made by the board
will be made in adherence with our governing documents and the current laws. Please keep
this in mind if you have concerns with the decisions made by the board. On issues concerning
the gates, we will follow these guidelines:
Gates will continue to be open from 7:00 AM to 9:00 AM and again from 4:00 PM to 6:00 PM to
help alleviate traffic congestion and reduce excessive use of the gate.
Gates will be open for the annual Norman Garage Sale. This year it will be held Friday, August
6th through Sunday August 8th. If we do not have any residents conducting a garage sale during this time, we will close the gate. Please plan on having your garage sale during this time period as this will be the only time we will open the gate for a garage sale.
If there is a board-approved event going on that will require excessive use of the gate we may
leave the gate open during that time period. This might include but not limited to the
Event at the clubhouse
During inclement weather, such as ice and/or snow conditions, the gate may be left open for
the safety of the residents and to hopefully avoid any damage to the gate.
All requests for the gate to be open must be given to our HOA management representative,
Erin or Taylar
Springs at Greenleaf Trails
While negotiating the landscaping contract we were able to include maintaining all front flower
beds and tree rings with grade A cedar mulch. This is the type of mulch that the majority of the
homes had installed when they were built. The board would like to maintain this service going
forward as long as it is feasible, but no guarantee is made. CGC Complete Grounds Care called
me and wanted to start adding mulch before the board was able to set the requirements for
homeowners who had a different type of mulch in their beds. Therefore, when they came out
to start the work, CGC was told to only add mulch to the beds that had existing grade A cedar
mulch already in them until the board was able to discuss this issue. During the last board
meeting the decision was made to address the issue of homes that had a different mulch other
than grade A cedar mulch which will be handled as follows:
If your flowerbeds and tree rings currently have a mulch that is not grade A cedar, the
homeowner has the option to have the existing mulch removed and replaced with grade A
cedar mulch and then CGC will start maintaining their beds the next time they perform this
service. It will be the homeowner’s responsibility to pay for the cost of removing the old mulch
and replacing it with grade A cedar mulch. CGC will have this service available anytime they are
in our neighborhood performing services.
The board apologizes for any inconvenience this issue may have caused, but we have been
trying to address all issues as quickly as we can.
During our last meeting we also discussed the pool season. Several residents wanted the pool
season to be extended and the cost for this would be an additional $200.00 per week to cover
daily testing, addition of chemicals as needed, and cleaning. We also were able to negotiate
the option of adjusting the pool season as long as the total number of weeks were the same as
the current season. The board decided to put out a poll on our Facebook page to see what the
residents wanted. The decision has been made, according to the poll, not to extend the season
but to move it out one week since Memorial weekend is usually too cold to use the pool but is
usually warm enough after Labor Day to continue the use of the pool. The pool season for this
summer will start Friday June 3, 2022 and will end Sunday September 12, 2022. We will revisit
this each year and try to meet the needs of our residents.
If you have any questions or concerns please feel to contact any board member.
Springs at Greenleaf Trails